A project process has a start and
an end stage which lead to the categorization of project management process
into five process groups. Here, the closing process groups identify the end
stage of a project. Based on Sharma (2013), it consists of processes carried
out to conclude all activities in all project management process groups leading
to the formal completion of a project. Its purpose includes collecting all
documents in the project and meeting of the contractual obligations in a

4.0 Project Integration

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Project integration management is
one of the significant knowledge areas in project management. It entails the
coordination of activities of the various project processes to ensure the
successful completion of a project (Hornstein,
2015). In the closing group process, it facilitates the reaching of an
effective project completion by coordinating the activities performed during the
closing process groups (Hornstein, 2015). This includes completing project
activities, delivering the completed project and obtaining approval to formally
close a project.

Close Project or Phase


Close project defines the process
of capturing all project artifacts including stakeholder register, project
management plan and risk register (Sharma, 2013). Further, it includes formal
documentation on the completion of the project. Here, the project manager reviews
the project contract and the customer acceptance documentation (Sharma, 2013).
Lessons learned in the project become identified and documented for future
reference. The outputs of the process include final product, service transition
and update of organizational process assets (Sharma, 2013).

Process Assessment

Assessment in close project
involves ensuring the completed deliverables are appropriate and agree with the
needs of the customer. As such, the assessment may include the performance of
document verification, investigate the performance of the project processes and
document the success or failure of a project (Sharma, 2013). As part of the
assessment, Sharma (2013) discuss the relevance of documenting and reviewing
lessons learnt, especially in assessing the problems faced. Further, it helps
provides reasons for the projects’ outcome including identifying factors
leading to the termination of a project.

12.0 Project Procurement Management

Project procurement management
ensures the availability of goods and services from external sources in order
to carry out the project (Kwak &
Ibbs, 2002). In the closing process group, project procurement management
functions ensure that the terms of the project are acceptable, accurate and
concluded (Kwak & Ibbs, 2002). Here, it assesses the quality of the project
relative to the terms stated in the contract to entail the level of accuracy
and satisfaction of the project. In particular, both external and internal
parties need to input resources necessary to achieve the performance stated in
the contract.

Close Procurements

Process Definition

procurement defines the process of reviewing the contract and providing a
formal report to the seller (Sharma,
2013).The close procurement completes each projects’ procurement performed
throughout the project processes. It involves inputs such as procurement
documents and project management plan to achieve outputs such as closed
procurements and organization process assets update (Sharma, 2013). Further, it
includes the performance of administrative activities such as updating records to
showcase final outcome, finalizing open claims and archiving the information for
future references (Sharma, 2013).


In close procurement process assessment,
important tools and techniques include procurement audits, records management systems
and procurement negotiation (Sharma, 2013). Here, these tools and technique facilitate
reviewing of terms and conditions set in the contract and the accurate updating
of organizational activities (Sharma, 2013). Further, assessing lessons learnt is
important in capturing the experience gained in performing the project and working
with a particular external source. As a result, future projects are able to refer
to these documentations and lessons and enhance risk mitigation measures.